video conferencing and webinars
(Updated December 2021)
Privacy Notice – Video Conferencing and Recording Webinars
Inspire will send our Privacy Notice to participants in advance of participation, and the presenter will also display the notice and gain consent from everyone involved before beginning the recording!
The presenter represents a data controller of personal data recorded in this webinar. The purpose of our recording this webinar is to provide a referenceable resource for ourselves, our training participants and interested others, allowing people to listen to the recording of the webinar in the future.
The lawful basis for processing is our own legitimate interests which in this case are to use recordings of webinars to promote our business and to provide a useful resource to interested parties. We recognise that it might also be in the interests of third parties such as the participants attending the session or those people who wish to review the recording.
You have the right to object to processing based on a legitimate interest and we would ask you to inform us if you wish to raise such an objection. If you would like us to pause the recording during this session please let us know and we will endeavour to respect your wishes. If you subsequently listen to a recording and wish to object to any personal data relating to you being included in it, please also let us know and we will endeavour to edit or erase the recording.
You also have the right to request access to and rectification or erasure of personal data contained in recordings as well as the right to a restriction of processing and the right to data portability in certain circumstances.
You have the right to lodge a complaint with the supervisory authority in the UK, the Information Commissioner’s Office or the Data Protection Commission in Ireland.
More Information on your rights
If you are a UK Resident – Inspire ensure your rights under UK GDPR. For more on your rights see: https://ico.org.uk/your-data-matters/
If you are an EU Resident – Inspire have suitable safeguards in place (Standard Contractual Clauses and Data Sharing Agreements to ensure your rights under EU GDPR are not impacted and ensure that an equivalent level of protection for personal data standards of information security are maintained. For more on your rights see: https://www.dataprotection.ie/en/individuals
Third Party Data Processor
We have chosen to deliver the session through a video conference platform (e.g. Microsoft Teams or Zoom) making the provider of the platform a data processor. The identity of the processor was available when you logged into the session. If you are in any doubt, please ask.
If we make the recording available on our website, social media or our YouTube channel etc., it may be accessed by other recipients: people that we do not know and have no control over.
Transfer the recordings to a third country (e.g. Europe)
We will ensure that a lawful mechanism is in place to provide sufficient safeguards pursuant to Chapter 5 of the UK/EU GDPR. Details of the safeguards will be published in the privacy information available on our website and a link to the privacy statement of our platform provider and/or on request.
How long will we retain Recordings
It is our intention to retain the recordings for as long as they are relevant to us and our participants or other interested people. For example, we may arrange future webinars covering the same topics which may act as a trigger for replacing the recording of this session with another recording.
If you have any questions about the way in which we process personal data please do not hesitate to contact us via the presenter