Privacy and Volunteering at Inspire

(Updated December 2020)

What personal data is collected and how it’s used

Inspire uses your data for administrative purposes to support and manage your volunteering role. These purposes may include, but are not limited to:

  • Records Maintenance

  • Health and Safety Obligations

  • Identifying volunteering and training opportunities

  • Communication about your volunteering role

Inspire uses the health data you provide:

  • to keep you and others safe while volunteering

  • in risk assessments, and to put in place countermeasures for identified risks

The legal basis for processing your personal data

Volunteering is a role carried out in the public interest. Inspire must process your data to support and manage this role. Inspire must process your health data:

  • for public health reasons, such as keeping members of the public and other volunteers safe

  • to fulfil its duty of care for volunteers under Section 3 of the Health and Safety at Work Act 1974

Consent to process your data

The processing of your data is not based on consent. You cannot withdraw it.

Lawful Basis for Collecting and processing your personal information

The law on information protection sets out a number of different bases on which an organisation may collect and process your personal information.  We require your information to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and delivering our services to and with you.

Who Inspire shares your personal data with

If your volunteering role involves direct contact with a partner organisation or supervision by another volunteer, Inspire will securely share some information with them. This makes sure:

  • you get continuity of support and management in your volunteering role

  • the aims of a project or contract are met

Details shared may include, but are not limited to your:

  • name

  • contact details

  • emergency contact details

  • training records

  • personal risk assessments

  • safeguarding checks

If you claim out-of-pocket expenses, Inspire will share your bank details with its internal financial payments support service.

Inspire respects your personal privacy when responding to access to information requests.

How long Inspire holds personal data

Inspire keeps personal data for:

  • 2 years after your volunteering role ends

  • 7 years if your personal data relates to a formal complaint or a reported health and safety incident

If you’re interested in volunteering, Inspire will keep your details on file for up to 6 months. If there’s not a role immediately available, Inspire will remove them.

What happens if you do not provide the data

Inspire cannot accept your offer to volunteer if you do not provide the information requested.

Use of automated decision-making or profiling

The information you provide is not used for:

  • automated decision making (making a decision by automated means without any human involvement)

  • profiling (automated processing of personal data to evaluate certain things about an individual)

Transfer of data outside the European Economic Area (EEA)

Inspire will hold your data outside the EEA following the Brexit Transition period on 31st December 2020.  Inspire have put in suitable safeguards (Standard Contractual Clauses and Data Sharing Agreements to ensure your rights are not impacted and ensure that an equivalent level of protection for personal data standards of information security are maintained.